LEGAL
PRIVACY POLICY
Effective Date: 22 August 2024
1. About this Policy
This Privacy Policy applies to professional, commercial, media, creative and public-facing activities conducted under the name CALEB YORKE (“Caleb Yorke”, “we”, “us” or “our”), including official websites, digital properties, media and professional enquiries, newsletters, public communications, partnerships, appearances, campaigns and related business interactions. It does not purport to regulate purely personal or domestic activities that fall outside applicable privacy law.
This Policy is intended to describe our information-handling practices in a clear and transparent manner. Privacy and data-protection laws vary by jurisdiction. References in this Policy to rights or obligations under Australian privacy law, the California Consumer Privacy Act (CCPA), the GDPR, UK GDPR or other laws apply only to the extent those laws apply to the relevant entity, processing activity and individual.
2. Information We Collect
Depending on your interaction, we may collect:
· name, email address, telephone number and other contact details;
· professional role, employer, organisation, biography and public professional information;
· media, interview, speaking, partnership, creative, commercial or business enquiry information;
· newsletter or mailing-list preferences;
· correspondence, messages, meeting information, call records, notes, recordings, transcripts or summaries where applicable;
· photographs, audio, video, submissions, comments or other material you choose to provide;
· website, device, cookie, analytics, referral and diagnostic information; and
· other information reasonably necessary to respond to or manage the interaction.
3. How We Collect Information
Information may be collected directly from you; through official websites, forms, email, telephone, video meetings, social media, events and messaging platforms; from representatives, partners, service providers or referrals; and from publicly available professional or media sources where reasonably relevant to professional activities.
4. Communications and Records
Communications with us may be retained as part of our ordinary business or organisational records. Where lawful, telephone, video, voice and other communications may be monitored, recorded, transcribed, summarised or otherwise documented for administration, quality assurance, training, security, accuracy, compliance, recordkeeping, evidentiary, dispute-resolution and legal purposes. Records may be associated with the relevant account, matter, client, campaign, project, transaction, case, contact or other record. Where applicable law requires additional notice, authorisation or consent before recording or processing a communication, we will take the steps required in the circumstances.
5. How We Use Information
We may use information to respond to enquiries; manage media, professional, commercial, creative and partnership opportunities; administer websites, mailing lists and public communications; coordinate appearances, interviews or projects; maintain records; prevent fraud or misuse; protect security; manage disputes and legal matters; and operate and improve the relevant professional activities.
6. Newsletters and Marketing
Where lawful, we may send news, announcements, invitations, updates or other communications to individuals who have subscribed, requested information or otherwise have a lawful basis for receiving them. Applicable unsubscribe or opt-out mechanisms will be provided where required.
7. Public Submissions and Social Media
Information you voluntarily post publicly, tag to an official account, submit for publication or otherwise make publicly accessible may be visible to others and may be shared, reposted, archived or referenced where consistent with the context in which it was provided and applicable law. Do not submit information you do not want publicly associated with you.
8. Promotions, Surveys and Engagement
Official activities may include surveys, questionnaires, competitions, promotions, fan or audience engagement, events or research. Additional terms or notices may apply. Where disclosed in applicable rules and lawful, participant or winner information may be used to administer or publicise the activity.
9. Website, Cookies and Analytics
Official websites may use cookies, pixels, tags, analytics and similar technologies to operate services, maintain security, understand traffic, measure engagement and improve content. Where required by law, appropriate notices or controls will be provided.
10. Artificial Intelligence and Automation
We may use artificial intelligence, machine-learning, transcription, analytics, automation and other technology-assisted tools to support research, drafting, classification, summarisation, administration, fraud or security detection, workflow management, reporting, customer or stakeholder support and other legitimate activities. We take reasonable steps appropriate to the circumstances to manage confidentiality, privacy and information-security risks when using third-party technology providers. Where applicable law requires information about, consent to, or rights concerning automated decision-making or profiling, we will provide those notices or controls. We do not represent that automated systems are used to make legally or similarly significant decisions unless that is actually the case.
11. Disclosures and Service Providers
Information may be shared where reasonably necessary with authorised representatives, managers, advisers, lawyers, accountants, insurers, agents, contractors, web and cloud providers, communications providers, analytics services, event or production partners, payment providers and other service providers supporting the relevant activities, as well as authorities where permitted or required by law.
12. International Processing
Our operations, service providers, clients, partners or infrastructure may be located in more than one country. Personal information may therefore be accessed, processed, stored or disclosed outside the jurisdiction in which it was collected. Where an applicable law imposes requirements on international or cross-border transfers, we take reasonable steps or use transfer mechanisms required in the circumstances. Overseas recipients may also be subject to foreign laws requiring disclosure to governmental or regulatory authorities.
13. Security
We use reasonable administrative, organisational, physical and technical measures designed to protect personal information against loss, misuse, interference, unauthorised access, disclosure, alteration or destruction. Measures may include access controls, authentication, device and cloud security, permissions, confidentiality obligations, secure backups and incident-response processes. No transmission or storage system can be guaranteed to be completely secure.
14. Retention and Legal Holds
We retain information for as long as reasonably necessary for the purposes described in this Policy, having regard to contractual, operational, accounting, taxation, audit, insurance, regulatory, statutory limitation, security, dispute-resolution and legal requirements. Information may be preserved for longer where a complaint, investigation, threatened claim, litigation, legal hold, subpoena, discovery obligation, regulatory inquiry or other preservation requirement exists. Residual copies may remain in secure backups for a period after deletion from active systems.
15. Legal, Safety and Terms Enforcement
We may preserve, use or disclose information where reasonably necessary to enforce our Terms, contracts or policies; protect our rights, property, systems, personnel, clients, users or other persons; detect or prevent fraud, misuse, abuse or security incidents; respond to an emergency or serious safety concern; establish, exercise or defend legal rights; manage insurance matters; or comply with applicable law, regulation, court order, subpoena, warrant or lawful governmental request. Relevant records may be provided to authorised personnel, advisers, accountants, auditors, insurers, investigators, attorneys, regulators, courts, tribunals or law-enforcement authorities where permitted or required by law.
16. Your Rights
Depending on the law that applies, you may have rights to request access to, correction of, deletion of, restriction of, or information about personal information we hold or process about you; to object to or opt out of certain processing; to withdraw consent where processing depends on consent; or to receive information in a portable form. These rights are not absolute and may be subject to identity verification, legal exceptions, privilege, third-party rights, security requirements and record-retention obligations. We may retain information notwithstanding a deletion request where retention is permitted or required for legal, contractual, accounting, tax, audit, insurance, security, fraud-prevention, dispute-resolution or legal-claims purposes.
17. California Privacy Rights
If and to the extent the CCPA applies to us, California residents may have rights to know categories and sources of personal information, access specified information, request correction or deletion, opt out of certain sales or sharing, limit certain uses of sensitive personal information and exercise applicable rights without unlawful discrimination. We do not state through this Policy that the CCPA applies to every entity or activity. If we engage in processing treated as a sale or sharing under applicable California law, we will provide the notices and opt-out mechanisms required by law.
18. EEA and UK Rights
If and to the extent the GDPR or UK GDPR applies, we process personal data on one or more lawful bases available under applicable law, which may include consent, performance of a contract, steps taken before entering a contract, compliance with a legal obligation, protection of vital interests, legitimate interests or another lawful basis. Applicable rights may include access, rectification, erasure, restriction, data portability, objection, withdrawal of consent and rights relating to certain automated decision-making. Individuals may also have the right to lodge a complaint with a competent data-protection authority.
19. Children
Official websites and general professional activities are not directed to children under 13. We do not knowingly collect personal information from children under 13 through general website functions without any consent or authorisation required by applicable law. Activities specifically involving minors may be governed by additional safeguards and permissions.
20. Third-Party Platforms
Our websites, applications or communications may link to third-party websites, platforms or services. We are not responsible for the independent privacy, security or content practices of unrelated third parties. Their handling of information is governed by their own terms and privacy notices.
21. Changes
We may update this Policy to reflect changes in our operations, services, technology, service providers or legal obligations. The current version will be published on the relevant website or otherwise made available, together with its effective or updated date.
22. Contact
Privacy enquiries, requests or complaints may be submitted using the contact details published on our official website or supplied in our correspondence. Please provide enough information for us to identify the relevant records and verify your identity where reasonably necessary. Where applicable, you may also have the right to complain to the privacy or data-protection regulator in your jurisdiction.
Questions & Complaints:
Should you have any questions or complaints about our Terms & Conditions, please address your enquiries to:
Contact us via: [email protected]